Corporate Annual Returns Specialist

Our Firm:

Bryan & Company LLP is a full-service law firm based in Edmonton, Alberta serving clients and the community since 1928. We are a firm grounded in our Albertan roots but serve our clients globally. The firm’s goal today remains the same as it was then: to provide our clients with excellent and personalized service; while attracting, growing and retaining our top talent. A large part of the firm’s success is driven by its people and establishing and nurturing strong relationships.

The Opportunity:

Job Title: Corporate Annual Returns Specialist

Reports To: Corporate Department Lead

Location: Edmonton, AB

The Corporate Annual Returns Specialist, within the Corporate Department of Bryan & Co, is responsible for providing comprehensive support and expertise in handling annual returns for corporate clients. This role involves ensuring accurate and timely filing of annual returns and preparation of annual minutes for Alberta entities.

Education and Experience:

• CORES Level 1 certification;
• Demonstrated ALF database experience;
• Post-secondary education in Legal Studies or a related field considered an asset;
• Proven experience working in a corporate department within a law firm; and
• Demonstrated understanding of corporate compliance requirements, including
knowledge of annual returns filing processes, regulatory frameworks, and corporate
governance principles.

Key Responsibilities and Competencies:

• Annual Returns Filing:
  • Prepare and file annual returns accurately and in a timely manner for various corporate entities, adhering to regulatory requirements
  • Stay up-to-date with changes in legislation and regulations pertaining to annual returns filing and implement necessary modifications to ensure compliance
• Compliance Management:
  • Monitor and track deadlines for annual returns and ensure all filings are completed within the specified timeframes
  • Maintain a comprehensive database of filing deadlines, documents, and other relevant information to facilitate efficient and accurate compliance management
• Collaborate with internal teams to obtain necessary information and
  documentation for annual returns filing
• Documentation and Record-Keeping:
  • Maintain accurate and organized electronic and physical records of all
    Annual Return Proofs of Filling, annual minutes and related documents
  • Review and maintain corporate minute books, registers, resolutions, and
    other corporate records
  • Ensure proper documentation management and adherence to confidentiality
    policies
• Communication and Support:
  • Collaborate with Corporate Department and internal stakeholders to address
    any issues or discrepancies related to annual returns filings
  • Provide guidance and assistance to clients offering proactive solutions and
    recommendations

COMPETENCIES

• Adaptability | Willingness to learn and implement new procedures and
  technologies to improve efficiency and effectiveness.
• Communication | Strong written and verbal communication skills to effectively
  communicate with internal teams and regulatory authorities, conveying information
  clearly and concisely.
• Customer Service | Customer-focused mindset with the ability to build and
  maintain strong relationships with clients and staff, providing exceptional service,
  and addressing their annual returns-related queries and concerns promptly.
• Detail Oriented | Ability to meticulously review data and ensure the accuracy of
  CORES fillings and documentation prepared.
• Drive to Results | Ability to anticipate, assess and readily adapt to changing
  priorities, maintain resilience in times of uncertainty and effectively manage in a
  changing environment. Keenly aware of deadlines and manages time effectively.
  Excellent organizational skills to manage multiple deadlines and priorities
  effectively, ensuring timely and accurate completion of annual returns filings.
• Problem Solving | Sound problem solving, decision-making, and project
  management skills and experience. Proactive approach to identifying potential
  issues or discrepancies and providing practical solutions and recommendations to
  clients.
• Professionalism | Ability to apply sound business principles/professional judgment
  to a wide variety of situations and requests. Demonstrates discretion, diplomacy
  and attention to confidentiality.
• Team Oriented | Considers success as a reflection of the team. Works well as a
  team and independently. Strong team player with the ability to collaborate
  effectively with colleagues within the Corporate Department and across other
  departments to obtain necessary information and support for annual returns filings.
• Trustworthy | Demonstrates honesty, integrity, and reliability in handling
  confidential client information, ensuring ethical behavior in all aspects of the role.

Please submit your resume and cover letter attention to Veronica Odynski at vodynski@bryanco.com.

We thank all applicants for their interest in the position; however, only candidates selected for an interview will be contacted.