Career Categories

Junior Legal Assistant, Corporate

| September 30, 2024

Our Firm:

Bryan & Company is a pre-eminent Western Canadian law firm dedicated to delivering a high level of legal service and acting as trusted advisors to our clients. We support our clients in achieving their goals by being practical, efficient, and responsive. We focus on the interplay that exists between business and legal disciplines in creating effective solutions for our clients.

Bryan & Company is a valued member of Ally Law, a global service network of 70+ independent law firms that help provide localized business intelligence and a global reach. Member firms are extended an invitation only after strict vetting and are continuously evaluated against rigorous service standards. Our membership with Ally Law is a testament to the quality of legal service we provide.

As we approach our centennial anniversary, the Firm is guided by a five-year strategic plan rooted in investing in talent, curating a compelling client roster and optimizing process and tools.

The Opportunity:

Title: Junior Legal Assistant, Corporate

Reports To: Senior Legal Assistant, Corporate and Human Resources

Location: Edmonton, AB

We are seeking a motivated and detail-oriented Junior Corporate Legal Assistant to join our dynamic team. Reporting to a Senior Corporate Legal Assistant who supports the practices of three partners, this role offers a unique opportunity to learn from and receive mentorship from a talented and experienced Legal Assistant. The ideal candidate will be eager to build a strong foundation in corporate law by assisting in legal administrative duties, coordinating tasks, and gaining hands-on experience in a collaborative and supportive environment.

Responsibilities

  • With instruction, drafts and prepares basic correspondence and documents
  • Effectively conducts searches (Land Titles, Corporate Registries, Personal Property Registry, etc.) and navigates ALF database effectively
  • Effectively coordinates with Bryan & Company’s Corporate Department demonstrating understanding and adherence to established corporate practices
  • Demonstrates understanding and adheres to legal processes and adheres to Law Society of Alberta Code of Conduct and Rules
  • Prepares annual returns and is familiar with Minute Book contents
  • Additional administrative tasks as requested by your supervisor (ie. expense reimbursements, invoicing, time entries, file management, etc.)
  • Practice Coordination
    • Adheres to established practices for email management, daily filing, file organization, conflict searches, opening and closing files
    • Ensures all client correspondence is saved to document management system (NetDocs)
    • Coordinates all incoming and outgoing mail
    • Maintains client file lists and tracking as requested by supervisor
    • Schedules appointments and meetings as directed by supervisor
    • Maintains calendar and diarizes key dates and deadlines at the direction of your supervisor
    • Effectively executes directions (verbal and written) received from supervisor
  • Accounting
    • Prepares and executes client bills and invoicing instructions at the direction of your supervisor
    • Processes ‘write-offs’ as directed by your supervisor
    • Receipts funds received into trust accounts, adhering to firm and Law Society of Alberta processes
    • Ensures all data (including lawyers time, practice task lists) for the practice is entered into the accounting software (Acumin)
  • Client Communication
    • With instruction, drafts routine client correspondence
    • Responds to basic client inquiries as directed by your supervisor
  • Firm Leadership
    • Effectively coordinates with other departments (Accounting, Mailroom, Corporate Department, Litigation Support, Real Estate Department, Operations) as needed
    • Participates in operational (ie. staff meetings, training & development) or practice area team meetings

Competencies:

  • Entrepreneurial Spirit | Takes initiative and demonstrates a proactive approach to completing tasks.
  • Team Collaboration | Collaborates effectively with colleagues, contributing to the success of the entire firm.
  • Fun and Engagement | Contributes to a positive and enjoyable workplace by fostering a sense of camaraderie.
  • Pride in Work | Takes pride in delivering high-quality work and motivated to continually develop skill set.
  • Authenticity | Embraces individuality and brings an authentic self to the workplace. Values diversity and inclusion, fostering an environment where everyone feels respected.
  • Forward-Looking Vision | Embraces a forward-looking approach and anticipates the needs of their team.
  • Adaptability | Thrives in a dynamic work environment, readily adjusting to changing priorities and demands.

Education & Experience:

  • Post-secondary education in legal administration, paralegal studies or equivalent;
  • Minimum 1 year of experience as a legal assistant;
  • Proficient in Microsoft Office Suite, Adobe and legal software (including NetDocs, Acumin);
  • Excellent organizational and multitasking skills;
  • Strong communication and interpersonal abilities; and
  • Demonstrated commitment to upholding confidentiality and professional standards.

Please submit your resume and cover letter to the attention of Veronica Odynski at vodynski@bryanco.com.

We thank all applicants for their interest in the position; however, only candidates selected for an interview will be contacted.